Full job description
Job Summary:
1. Accounting Data Entry & Record Maintenance
- Accurately type, prepare, and maintain accounting documents and records.
- Daily entry of key financial transactions into the database
- Scan, name, and store files systematically within the client database for easy retrieval.
- Assist with bookkeeping tasks, including data entry and record keeping.
2. Financial Reconciliation & Reporting
- Prepare general ledger postings and financial statements.
- Reconcile client accounts promptly to ensure accuracy and resolve discrepancies.
- Research, track, and restore any accounting or documentation issues or discrepancies.
- Compile and prepare reports and summaries on various activity areas for management review.
3. Support & Compliance
- Provide administrative support to EZY Group Managers and departments.
- Function in accordance with established standards, procedures, and applicable laws.
- Assist with special projects such as researching and preparing documentation for business plans.
- Stay updated on relevant laws, regulations, and industry best practices related to accounting and foreign labor management.
4. Documentation & Communication
- Research and resolve documentation problems efficiently.
- Communicate effectively with management and team members regarding financial activities and issues.
- Respond to inquiries from management or clients regarding billing, payments, or account status.
5. Accounts Managements
- Monitor and process accounts receivable and accounts payable transactions.
- Prepare and send invoices to clients and follow up on outstanding payments.
6. Process Improvement
- Identify opportunities to improve record-keeping and accounting processes.
- Assist in implementing new procedures or software updates to enhance efficiency
7. Additional Duties:
- Support the finance team during month-end and year-end closing activities.
- Perform other duties as assigned to support the agency’s mission and operational needs.
8. Skills and Qualification
- Familiarity with bookkeeping procedures and basic accounting principles.
- Proficiency in MS Excel and QuickBooks accounting software.
- Hands-on experience with spreadsheets, financial reports, and online record-keeping.
- Excellent attention to detail and accuracy in date entry
- Strong aptitude for numbers and analytical skills.
- Ability to perform online filing, document management, and record-keeping tasks efficiently
- Bilingual proficiency in English and Spanish preferred for effective communication with diverse clients and team member.
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- QuickBooks: 2 years (Required)
- Accounts billable: 2 years (Required)
- Accounts receivable: 2 years (Required)
Work Location: In person
